how to share character sheets foundry to player

Daniel Parker

3 min read

·

07-02-2025

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Meta Description: Learn how to seamlessly share Foundry Virtual Tabletop (FoundryVTT) character sheets with your players. This guide covers multiple methods, troubleshooting tips, and best practices for a smooth online gaming experience. Discover how to manage permissions, handle different module integrations, and ensure your players have the best possible experience.

Understanding FoundryVTT Permissions and Sharing

FoundryVTT offers robust control over what players can see and interact with. Sharing character sheets effectively relies on understanding and utilizing these permissions. By default, only the Game Master (GM) can see all character sheets. To share a character sheet, you need to adjust these settings.

Method 1: Using the "Journal Entry" Method (Recommended for Simplicity)

This method is excellent for its simplicity and is generally recommended for most situations.

1. Create a Journal Entry: In your FoundryVTT world, navigate to the Journal tab. Create a new Journal Entry.
2. Import the Character Sheet: Paste the character sheet information (typically exported as text or HTML from your character sheet builder) into the body of the Journal Entry. You can also include images or other relevant information.
3. Share the Journal Entry: Set the permissions of the Journal Entry to allow your players to view it. This is done by clicking on the three dots next to the entry and adjusting the permissions in the dropdown menu. You can typically give players "limited" or "observer" access.
4. Communicate with Players: Let your players know the Journal Entry containing their character sheet is ready for viewing.

Pros: Simple, easy to understand, works well with most modules. Cons: Doesn't allow direct interaction with the sheet, only viewing.

Method 2: Direct Character Sheet Sharing (Advanced, Module Dependent)

Some modules allow for more direct sharing of character sheets, providing players with more interaction. This, however, depends entirely on the modules being used.

1. Check Module Documentation: Consult the documentation for your character sheet module (e.g., D&D5e, Pathfinder, etc.). Many modules offer features to grant players access to their character sheets directly. This often involves specific settings within the module itself.
2. Configure Module Settings: Follow the module's instructions to grant the appropriate permissions. This might involve assigning specific user roles or using dedicated sharing functions within the module's interface.
3. Test and Adjust: After configuring the settings, have a player test the access. If there are problems, revisit the module settings and ensure they are correctly implemented.

Pros: Allows for direct interaction (depending on module) and a more integrated experience. Cons: Relies heavily on the capabilities of your chosen module; can be more complex to set up.

Method 3: Using a Third-Party Platform (Less Common)

While less common, some GMs use external platforms like Google Docs or similar services to share character sheets.

1. Export Character Sheet: Export your character sheet data to a compatible format (e.g., PDF, Google Doc).
2. Share Externally: Share this exported file through your chosen third-party platform with your players.
3. Maintain Consistency: Ensure the external sheet remains consistent with the FoundryVTT world. Any changes made externally will need manual updating within FoundryVTT.

Pros: Simple if your players are already comfortable with the external platform. Cons: Adds extra steps and potential for inconsistencies between the sheet in FoundryVTT and the shared external version. It breaks the integrated workflow.

Troubleshooting Common Sharing Issues

• Players Cannot See the Sheet: Double-check the permissions on the Journal Entry or within the module settings. Ensure players have the correct user roles and access levels.
• Sheet Appears Empty or Corrupted: Make sure the character sheet data was correctly copied or exported. Try re-exporting or re-pasting the information.
• Module Conflicts: If using multiple modules, conflicts may arise. Temporarily disable non-essential modules to identify the source of the problem.
• Browser Issues: Clear your browser cache and cookies. Try a different browser if necessary.

Best Practices for Sharing Character Sheets

• Clearly Communicate: Always inform your players how and where to access their character sheets.
• Regular Updates: Keep the shared character sheet updated with any changes made within FoundryVTT.
• Use a Consistent Method: Stick to one method for sharing character sheets to maintain simplicity and avoid confusion.
• Back Up Your Data: Regularly back up your FoundryVTT world and character sheets to prevent data loss.

By following these methods and troubleshooting tips, you can effectively share FoundryVTT character sheets with your players, ensuring a smooth and enjoyable online gaming experience. Remember to always consult your specific modules' documentation for the most accurate and up-to-date information.