how to send letters from interfolio to aacomas

Daniel Parker

2 min read

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30-01-2025

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Sending your letters of recommendation through Interfolio to AACOMAS can seem daunting, but with clear steps, it's straightforward. This guide will walk you through the process, ensuring a smooth application submission. We'll cover everything from setting up your Interfolio account to verifying your submission on AACOMAS.

Preparing for the Interfolio to AACOMAS Transfer

Before you begin, ensure you have the following:

• AACOMAS Account: A fully created AACOMAS application account. You'll need your AACOMAS ID to link your accounts.
• Interfolio Account: An active Interfolio account set up by your recommenders. They'll need to upload their letters to your account.
• Recommenders' Contact Information: You will need your recommenders' email addresses.
• Time: Allow ample time for your recommenders to submit their letters, especially if you're applying during peak season.

Step 1: Linking Interfolio and AACOMAS

1. Log in to AACOMAS: Access your AACOMAS application.
2. Locate Interfolio: Navigate to the section of your application dedicated to letters of recommendation. AACOMAS will provide specific instructions on linking your accounts. It usually involves an Interfolio ID or a unique linking code.
3. Link Accounts: Follow AACOMAS's instructions to securely link your Interfolio account to your AACOMAS application. Double-check all information for accuracy.

Step 2: Requesting Letters of Recommendation via Interfolio

1. Add Recommenders: In your Interfolio account, add each recommender's email address and any relevant information (like their relationship to you and the course they taught).
2. Send Invitations: Interfolio will send automated emails to your recommenders inviting them to upload their letters.
3. Monitor Progress: Regularly check your Interfolio dashboard to monitor whether your recommenders have submitted their letters. Send gentle reminders if necessary, but be respectful of their time.

Step 3: Verifying Letter Submission on AACOMAS

1. Check AACOMAS Regularly: After your recommenders submit their letters through Interfolio, AACOMAS might take some time to process them. Check your AACOMAS application status page frequently.
2. Confirm Receipt: Once your letters are processed by AACOMAS, they should appear in your application. Verify each letter's details are correct.

Troubleshooting Common Issues

• Recommenders Haven't Submitted: Reach out to your recommenders politely. Ensure they know the deadline and the importance of timely submission. Offer assistance if needed.
• Letters Not Appearing in AACOMAS: If the letters have been sent via Interfolio but don't appear in AACOMAS, contact AACOMAS support immediately. They can investigate any technical issues.
• Interfolio Technical Problems: Interfolio's website should have troubleshooting resources and contact support for account-related issues.

Additional Tips for Success

• Early Planning: Start the process early! Give your recommenders ample time to write and submit strong letters.
• Clear Communication: Maintain clear and proactive communication with your recommenders throughout the process.
• Backup Plan: Have a backup plan in case of technical difficulties or delays. This could involve contacting your recommenders about alternative submission methods, although this is not ideal.

Successfully navigating the Interfolio to AACOMAS letter submission process requires patience and organization. By following these steps and proactively addressing any issues, you can ensure your letters of recommendation reach AACOMAS on time and contribute to a strong application. Remember to always refer to the official AACOMAS and Interfolio websites for the most up-to-date instructions and policies.