how to make a qr code on powerpoint

Daniel Parker

3 min read

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05-02-2025

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PowerPoint presentations are versatile tools, and adding QR codes can enhance audience engagement. QR codes provide a quick and easy way for your audience to access additional information, videos, websites, or even surveys, all by simply scanning with their smartphone. This guide will show you how to create and insert QR codes directly within your PowerPoint presentations. You won't need any external apps or complicated software!

Why Use QR Codes in Your PowerPoint Presentations?

Before diving into the process, let's highlight why integrating QR codes into your presentations is beneficial:

• Increased Engagement: QR codes offer a dynamic interactive element, encouraging audience participation.
• Easy Access to Information: Provide supplementary resources, videos, or further reading effortlessly.
• Streamlined Data Collection: Use QR codes to link to surveys, feedback forms, or contact information.
• Modern and Professional Look: QR codes give your presentations a contemporary feel.

Methods for Creating QR Codes in PowerPoint

There are two primary methods for adding QR codes to your PowerPoint slides:

Method 1: Using an External QR Code Generator

This method involves creating the QR code using an online generator and then importing it into PowerPoint. This approach offers greater customization options.

Step 1: Generate Your QR Code

Numerous free online QR code generators are available. Popular options include:

• GoQR.me: Offers basic QR code generation with various customization options.
• QR Code Tiger: Provides more advanced features, including customizable colors and logos.
• The QR Code Generator: A simple and user-friendly option.

Simply select the type of data you want to encode (URL, text, etc.), input the information, and generate your code. Download the code as a PNG or JPG file.

Step 2: Insert the QR Code into PowerPoint

1. Open your PowerPoint presentation.
2. Navigate to the slide where you wish to add the QR code.
3. Go to the "Insert" tab.
4. Click "Pictures."
5. Locate and select the QR code image you downloaded.
6. Insert the image onto your slide.
7. Resize and reposition the QR code as needed.

Method 2: Using PowerPoint's Linking Feature (for simple text codes)

If you only need a QR code linking to simple text, PowerPoint's linking feature can create a basic code (though not as visually appealing as custom-made ones).

Step 1: Prepare your Text:

Write the short text message you want the QR code to display. Keep it concise.

Step 2: Insert a Shape and Link it:

1. On your PowerPoint slide, go to the "Insert" tab and select a shape (a square is recommended).
2. Draw the shape on your slide.
3. Right-click on the shape and select "Hyperlink."
4. Choose "Create New Document" and type in your text.
5. PowerPoint will generate a link that it can read. You may need to test it using a QR code reader.

Important Considerations:

• Error Correction: When generating your QR code, select a high level of error correction. This ensures the code remains scannable even if partially obscured or damaged.
• Size and Resolution: Create a QR code large enough to be easily scanned from a reasonable distance. Maintain a high resolution for clear readability.
• Testing: After creating the QR code, always test it with a QR code scanner on your phone to ensure it functions correctly.
• Placement: Position the QR code strategically on your slide, ensuring it's visible and doesn't obstruct important content.

Enhancing Your QR Code in PowerPoint

To make your QR code stand out, consider these enhancements:

• Add a Border: A simple border can help the QR code pop against the background.
• Use a Relevant Icon: Adding a small, relevant icon next to the QR code can help guide viewers.
• Clear Instructions: Include brief, clear instructions on how to scan the code ("Scan with your smartphone").

By following these steps, you can easily integrate QR codes into your PowerPoint presentations, enhancing engagement and providing viewers with convenient access to additional information. Experiment with different styles and placements to create a visually appealing and functional presentation.