how to leave an internship

3 min read 05-02-2025

Meta Description: Ending your internship? Learn how to leave gracefully, leaving a positive impression. This guide covers writing professional resignation letters, delivering the news in person, and handling potential awkward situations. We'll cover everything from timing and etiquette to negotiating references and maintaining professional relationships. Don't leave a bad impression – navigate your internship exit with confidence!

Saying Goodbye: Navigating Your Internship Exit

Leaving an internship can feel daunting. Whether you're moving on to another opportunity, returning to school, or simply ending your term, a graceful exit is crucial for maintaining professional relationships and your reputation. This guide walks you through the process, ensuring a smooth and positive transition.

Timing is Everything: When to Resign

The ideal timeframe for submitting your resignation is two to four weeks before your last day. This gives your employer ample time to find a replacement and ensures a proper handover of your responsibilities. Shorter notice periods may be acceptable in certain circumstances, but always strive for at least two weeks to show professionalism.

The Art of the Resignation Letter: What to Include

A formal resignation letter solidifies your departure. While an email might suffice in some casual settings, a printed letter adds a touch of professionalism, particularly for internships in more formal environments. Here's what to include:

Formal Salutation: Begin with "Dear [Supervisor's Name],"
Clear Statement of Resignation: State your intention to resign clearly and concisely. For example: "Please accept this letter as formal notification that I am resigning from my internship as [Your Position] at [Company Name], effective [Your Last Day]."
Expression of Gratitude: Thank your supervisor and the company for the opportunity. Highlight what you learned and appreciated.
Offer to Assist: Express your willingness to help with the transition, such as training your replacement or completing outstanding tasks.
Professional Closing: End with a professional closing like "Sincerely," or "Respectfully," followed by your signature and typed name.

Delivering the News: In-Person and Email

While a resignation letter is essential, delivering the news in person to your supervisor is generally preferred. This demonstrates respect and allows for a face-to-face conversation to address any concerns or questions. Follow up with a formal email containing your resignation letter.

Example Email:

Subject: Resignation - [Your Name]

Dear [Supervisor's Name],

As discussed, please find attached my formal letter of resignation. I appreciate the opportunity to have interned at [Company Name].

Sincerely, [Your Name]

The Exit Interview: Making the Most of It

Many companies conduct exit interviews. This is your chance to provide constructive feedback, share your experiences (positive and negative), and potentially improve the internship program for future participants. Be honest, but remain respectful and professional.

Maintaining Professional Relationships: Networking After the Internship

Even after you leave, keep the lines of communication open. Your internship supervisors and colleagues can become valuable contacts in your career. Connect on LinkedIn, and consider staying in touch via email to maintain your professional network.

Negotiating References and Recommendations: The Ask

If you want a reference, ask your supervisor before your last day. Provide them with your resume and a brief overview of the positions you're applying for. This allows them to craft a targeted recommendation and ensures they can dedicate the appropriate time.

Handling Awkward Situations: Addressing Potential Challenges

Leaving an internship can sometimes be tricky. If you encounter unforeseen challenges, like a negative reaction from your supervisor or unexpected requests, maintain your composure. Remember to stay professional, reiterate your gratitude, and reaffirm your commitment to a smooth transition.

Leaving Your Internship on a High Note

Leaving a positive final impression is essential. Remember to:

Complete outstanding tasks: Tie up loose ends before your departure.
Document your work: Ensure your work is well-organized and easily accessible for your replacement.
Say goodbye to your colleagues: Express your gratitude for their support and mentorship.
Leave your workspace tidy: Show respect for the company by leaving your area clean and organized.

By following these steps, you can confidently navigate the process of leaving your internship and maintain positive professional relationships. Remember, a graceful exit can significantly impact your future career prospects.