how to inform manager that i have covid

2 min read 30-01-2025

Getting COVID-19 is stressful. Telling your manager adds another layer of concern. This guide helps you navigate this challenging situation with professionalism and ease. Knowing how to communicate effectively protects your health, maintains your professional standing, and ensures a smooth transition during your absence.

Communicating Your COVID-19 Diagnosis to Your Manager

The most important thing is to inform your manager as soon as possible after receiving a positive test result or experiencing COVID-19 symptoms. Here's a step-by-step process:

1. Choose Your Communication Method

Email: This is often the most appropriate method, providing a written record of your notification.
Phone call: A quick phone call can be beneficial if you need to clarify information immediately.
In-person (if possible & safe): This is only advisable if your manager is readily accessible, and you can maintain safe distancing. Avoid in-person notification if you are experiencing symptoms.

2. Craft Your Message

Keep your message concise, professional, and factual. Here's an example email template you can adapt:

Subject: COVID-19 Notification - [Your Name]

Dear [Manager's Name],

I am writing to inform you that I have tested positive for COVID-19. I will be unable to come to work starting [Start Date] and anticipate needing to be away for approximately [Number] days.

I will be monitoring my symptoms and following all recommended health guidelines. I will keep you updated on my progress and expected return to work date. In the meantime, [mention steps you've taken to ensure a smooth workflow; e.g., "I've completed [Task] and documented my progress on [Platform]." or "I've already notified [Colleague] about my ongoing projects"].

Thank you for your understanding.

Sincerely,

[Your Name]

3. Important Information to Include

Dates: Clearly state your start date of absence. Provide an estimated return-to-work date if possible, but be realistic.
Symptoms: Briefly mention your symptoms if comfortable, but you aren't obligated to share detailed medical information.
Contact Tracing: While you don't need to provide specifics, briefly mention that you are taking steps to inform any close contacts. This demonstrates responsibility and concern for your colleagues' well-being.
Work Arrangements: If possible, explain what steps you've already taken to minimize disruption to your workload. This shows initiative and professionalism. Offer suggestions for how your tasks can be covered during your absence.
Company Policy: Refer to your company's COVID-19 policy if applicable.

4. Following Up

After your initial notification, stay in regular contact with your manager for updates on your condition and estimated return-to-work date. This demonstrates professionalism and keeps everyone informed.

Managing Your Workload While Sick

While recovering from COVID-19, focus on your health. However, if possible, proactively address your workload to minimize disruptions.

Delegate tasks: If possible, delegate urgent tasks to colleagues.
Document your work: Keep detailed records of your progress on projects.
Set up auto-replies: Create an automatic email reply to inform senders of your absence and expected return.

Protecting Yourself and Others

Prioritize your health and follow all CDC guidelines for isolation and recovery. Remember to be honest and transparent with your manager. This approach demonstrates responsibility and professionalism, strengthening your workplace relationships.

By following these steps, you can navigate this challenging situation effectively, ensuring a smooth recovery and a positive professional outcome. Remember to prioritize your health above all else.