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how many save the dates to order

how many save the dates to order

3 min read 06-02-2025
how many save the dates to order

Planning a wedding involves countless decisions, and one of the first is figuring out how many save-the-dates to send. Ordering the right amount ensures everyone important gets notified without unnecessary expense. This comprehensive guide will help you determine the precise number of save-the-dates needed for your special day.

Factors Determining the Number of Save the Dates

Several factors influence the number of save-the-dates you'll need. Consider these key elements:

1. Guest List Size: The Foundation of Your Order

Your guest list forms the bedrock of your save-the-date calculation. Start by finalizing your complete guest list, including plus-ones. This is the most crucial factor. Don't forget to account for any potential last-minute additions.

2. Destination Weddings and Travel Time: Extra Considerations

Destination weddings require more advanced notice. Guests need ample time to book flights and accommodations. Increase your order accordingly to compensate for potentially lower RSVP rates due to travel demands.

3. Date and Season: Timing is Everything

The date and season of your wedding impact response rates. Weddings during peak travel seasons (summer holidays, etc.) necessitate sending save-the-dates earlier. This increased lead time accounts for guests' busy schedules.

4. Plus-Ones: Don't Forget the Significant Others

Always remember to include plus-ones in your calculations. A single save-the-date is required per couple.

5. Lost or Damaged Save the Dates: Account for the Unexpected

It's wise to order a small buffer of extra save-the-dates. Mailing can be unpredictable. Allow for lost, damaged, or undeliverable cards. A 5-10% surplus is generally sufficient.

Calculating the Exact Number: A Step-by-Step Guide

Let's break down the process with a practical example. Suppose your final guest list has 150 people, including 20 couples with plus-ones. Your calculation looks like this:

  1. Total Guests: 150
  2. Couples with Plus-Ones: 20 (already counted as two guests each)
  3. Individuals: 150 - (20 * 2) = 110
  4. Total Save-the-Dates (without buffer): 110 + 20 = 130
  5. Adding a 10% buffer: 130 * 0.10 = 13
  6. Final Order: 130 + 13 = 143 save-the-dates

Remember to always round up to the nearest whole number when ordering.

How Far in Advance Should You Send Save the Dates?

The timing depends on several factors mentioned earlier. A general guideline is:

  • Local Weddings: 6-8 weeks in advance
  • Destination Weddings: 8-12 weeks in advance
  • Weddings During Peak Season: 12 weeks or more

What to Include on Your Save the Dates

Your save-the-date should include:

  • Your names
  • Wedding date
  • Wedding location (city and state)
  • Website (if applicable)
  • RSVP information (optional, but highly recommended)

Frequently Asked Questions (FAQs)

Q: Do I need save-the-dates for a small wedding?

A: Even for small weddings, save-the-dates are beneficial, especially if your wedding falls on a holiday weekend or requires travel.

Q: What if I don't have a website?

A: You can include contact information instead.

Q: Can I send digital save-the-dates?

A: Yes! Digital save-the-dates are a cost-effective and environmentally friendly option. They are also helpful when sending invitations abroad.

Q: What should I do if I forget to send save-the-dates?

A: If you've forgotten, send formal invitations earlier than usual and clearly state the date. Be sure to apologize for any inconvenience.

Conclusion: Ordering the Perfect Number of Save the Dates

Determining how many save-the-dates to order is crucial for smooth wedding planning. By carefully considering your guest list, location, and date, and using our step-by-step guide, you'll be well-prepared to send save-the-dates that set the perfect tone for your upcoming celebration. Remember, ordering a small extra amount provides a safety net for any unforeseen circumstances. Remember to order your save the dates well in advance to avoid any last minute stress!

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