how long does it take to become notary

3 min read 07-02-2025

Meta Description: Want to become a notary? Discover how long the process takes, from application to commission, including state-specific variations and potential delays. Learn about requirements, fees, and background checks to prepare for your notary journey!

Becoming a notary public is a rewarding experience for many, offering flexibility and the opportunity to provide essential services to the community. But how long does it actually take? The answer isn't a simple number, as the timeframe varies depending on several factors. This comprehensive guide breaks down the process and helps you estimate the time involved.

The Notary Application Process: A Step-by-Step Timeline

The time it takes to become a notary is highly dependent on the efficiency of your state's processing system and how quickly you complete the necessary steps. Here's a general outline:

1. Meeting the Requirements (Variable Time)

Before you even begin the application, you need to meet your state's specific requirements. These typically include:

Age: Most states require applicants to be at least 18 years old.
Residency: You usually need to be a resident of the state where you're applying.
Citizenship: US citizenship or legal residency is generally required.
Background Check: Expect a thorough background check as part of the process. This can take several weeks, depending on your state. Criminal records will be reviewed.

This initial phase can take anywhere from a few days (if you already meet all requirements) to several weeks (if you need to address any deficiencies).

2. Completing the Application (1-2 Days)

Once you're sure you meet the requirements, it's time to fill out the application form. This is usually a straightforward process, but take your time to ensure accuracy. Many states offer online applications, expediting this phase.

3. Submitting the Application and Fees (1 Day)

Submit your completed application along with any necessary fees. The fees vary by state. You may submit your application online, by mail, or in person, affecting processing times.

4. Background Check Processing (2-8 Weeks)

The background check is a crucial step. This can be the most time-consuming part of the process. Depending on the state and the workload of the agency conducting the check, this can range from a couple of weeks to over a month. Some states utilize third-party services that may also contribute to the timeline.

5. Commissioning and Oath (1-2 Days)

Upon successful completion of the background check, you will likely be notified to take an oath of office and receive your official notary commission. This typically happens relatively quickly once the background check is clear. In some instances, the commissioning may be done online.

6. Receiving Your Notary Seal and Supplies (1-3 Days)

After your commission, you’ll obtain your official notary seal and other supplies. These can be ordered online or from stationery stores specializing in notary supplies.

Total Time Estimate: 4-10 Weeks (or More)

Considering all these steps, a reasonable estimate for the entire process is between 4 and 10 weeks. However, this is just an average. Several factors can influence the timeline:

State Variations: Processing times vary significantly from state to state. Some states are faster and more efficient than others.
Application Completeness: Incomplete or inaccurate applications will inevitably delay the process.
Background Check Delays: Delays in background checks are a common reason for longer processing times.

How to Speed Up the Process

While you can't control every aspect, here are some tips to minimize the wait:

Thoroughly research your state's requirements. Ensure you meet all criteria before starting.
Complete the application accurately and thoroughly. Errors lead to delays.
Submit all required documents at once. Avoid sending things piecemeal.
Follow up if you haven't heard back within a reasonable timeframe.

Frequently Asked Questions (FAQs)

Q: How much does it cost to become a notary?

A: Notary fees vary widely by state. Research your state's fees before applying.

Q: How long is a notary commission valid?

A: The duration of a notary commission also varies by state. It's typically a set number of years (e.g., 4 years) and requires renewal.

Q: Can I apply for a notary commission online?

A: Many states offer online applications. Check your state's Secretary of State website for details.

Becoming a notary public offers a valuable service and can be a personally and professionally rewarding experience. By understanding the process and preparing adequately, you can navigate the application efficiently and minimize the waiting time. Remember to check your state’s specific requirements and deadlines for the most accurate timeline.